When selling to wholesale or B2B customers, the traditional WooCommerce product layout may not be the most efficient way to handle bulk orders. Wholesale buyers want a fast, easy way to find multiple products, enter quantities, and place orders in minutes—not spend time navigating dozens of product pages.
That’s where a WooCommerce Wholesale Order Form becomes essential. This powerful feature transforms your store into a B2B-friendly ordering platform, giving wholesale buyers a clean, searchable, and highly functional interface to order in bulk.
In this blog, we’ll explore what a wholesale order form is, who needs it, its must-have features, and how to implement it in your WooCommerce store.
What is a Wholesale Order Form in WooCommerce?
A Wholesale Order Form is a searchable, filterable one-page product list that allows B2B customers to browse, search, and purchase multiple products and variations at once. Instead of visiting product pages individually, wholesale buyers can view product names, SKUs, prices, stock statuses, and quantity boxes—all in one place.
Think of it as a spreadsheet-style shopping interface that caters to professional buyers who already know what they want and just need to order fast.
Who Needs a Wholesale Order Form?
If your store serves any of the following customer types, a wholesale order form is a must:
- B2B retailers and wholesalers
- Distributors and suppliers
- Restaurant supply stores
- Grocery or food wholesalers
- Stationery, printing, or packaging suppliers
- Beauty product or cosmetic suppliers
Even B2C stores can benefit if they offer bulk ordering options or serve customers who want to buy in larger quantities.
Benefits of Adding a Wholesale Order Form to WooCommerce
1. 🚀 Faster Ordering Process
Wholesale customers often reorder the same products regularly. A bulk order form saves them from clicking through multiple product pages.
2. 💼 Professional Shopping Experience
Bulk buyers are busy professionals. A clean, organized layout with search and filter features enhances their experience.
3. 📈 Increased Order Value
By making it easy to add multiple products to the cart in one go, customers are likely to order more in a single session.
4. 🛍️ Better Inventory Overview
Let customers see stock levels instantly so they can plan their orders accordingly.
5. ⏱️ Save Time for Everyone
Reduces customer support requests and simplifies backend order processing.
Key Features to Look For in a Wholesale Order Form Plugin
When choosing a plugin to build your WooCommerce wholesale order form, ensure it supports these essential features:
🧾 Quick Add to Cart
Let customers enter quantities and add multiple items to the cart in one click.
🔍 Search and Filter Products
Enable searching by product name, SKU, category, or tag for fast access to desired items.
📦 Stock and Availability Display
Show real-time stock levels so wholesale customers know what’s available.
📸 Product Thumbnails
Small images help identify products quickly without slowing down the interface.
🛒 Variations Support
Allow selection and bulk ordering of product variations (sizes, colors, types).
🧑🤝🧑 Role-Based Visibility
Only show the order form to wholesale customers and not regular users.
🌐 Multi-language and Multi-currency Compatibility
Crucial for international stores serving global customers.
🔧 Custom Columns
Choose which fields (price, SKU, short description, etc.) to display in the form.
How to Set Up a WooCommerce Wholesale Order Form
Step 1: Install a Wholesale Order Form Plugin
Some popular plugin options include:
- Wholesale Order Form for WooCommerce
- WooCommerce B2B
- Product Table by WooCommerce
Install your preferred plugin and activate it on your store.
Step 2: Configure the Form Layout
Once activated, head over to the plugin settings and choose the fields and columns you want to show, such as:
- Product Name
- Price
- SKU
- Quantity
- Add to Cart Button
Many plugins let you drag and drop to reorder columns and set custom labels.
Step 3: Set Access Rules
Restrict the form to certain user roles—like “Wholesale Customer”—so only approved users can see and use the wholesale ordering form.
Step 4: Display the Form Using Shortcode
Place the form anywhere on your site using a shortcode. Most plugins provide a shortcode like this:
csharpCopyEdit[wholesale_order_form]
You can embed it on a dedicated Wholesale page, under the “My Account” section, or even on a custom landing page.
Best Practices for Using a Wholesale Order Form
🔐 Use Role-Based Access Control
Only show the wholesale form to registered or approved wholesale users.
📋 Use Pre-Filled Quantity Fields
Save customers even more time by suggesting popular order quantities or default minimums.
📦 Show Stock Limits
Avoid confusion by clearly showing stock availability and setting maximum allowed quantities.
💬 Add Tooltips or Quick Info
Include brief descriptions or links to product detail pages for new users.
🖥️ Ensure Mobile Responsiveness
Make sure the form works smoothly on tablets and smartphones.
Real-World Example: A Restaurant Supply Store
Let’s say you run a WooCommerce store that sells food packaging to restaurants. Your customers need to order items like takeaway boxes, cups, and napkins in bulk—often repeatedly.
With a wholesale order form:
- They can log in to their account
- Quickly search “paper cup”
- See multiple options (8 oz, 12 oz, 16 oz)
- Enter quantities for each
- Add them all to cart in one click
No navigating to multiple product pages. No hassle. Just efficient B2B shopping.
Benefits for Store Owners
- 🎯 Increased sales from higher volume orders
- 🛒 Reduced cart abandonment during bulk purchases
- 📥 Lower support requests from frustrated customers
- 🧾 Streamlined backend order processing
- 📊 Better inventory management with real-time stock display
Combine It with Other Wholesale Tools
For even more powerful results, combine your wholesale order form with:
- Role-Based Pricing: Offer different prices to wholesale vs retail customers.
- Minimum Order Quantities: Set minimum purchase limits per user role.
- Custom Shipping Rules: Offer free or discounted shipping for large orders.
This combination creates a fully optimized B2B purchasing experience.
Final Thoughts
A WooCommerce Wholesale Order Form bridges the gap between standard eCommerce layouts and professional B2B order workflows. If you’re selling in bulk or to business customers, it’s not just a nice-to-have—it’s a must.
From faster ordering and improved customer experience to higher order values and better backend efficiency, the benefits are clear. Implement a wholesale order form today and watch your WooCommerce store transform into a true B2B powerhouse.
